Imagine a small business buzzing with activity. Documents fly out, clients sign contracts, and important reports are printed daily. But what if your printer is slow, jams often, or costs too much to run? This can really slow down your business and frustrate everyone.
Choosing a laser printer for your small business can feel like a puzzle. There are so many brands and models, each with different features. You want a printer that’s fast, reliable, and won’t break the bank. But how do you know which one is the best fit for your needs? It’s easy to get confused and make the wrong choice, costing you time and money.
In this post, we’ll help you cut through the confusion. We’ll explore what makes a good laser printer for small businesses and show you how to find one that’s perfect for your team. By the end, you’ll feel confident knowing exactly what to look for. Let’s dive in and discover how the right printer can boost your business productivity.
Top Laser Printer For Small Business Recommendations
No. 1
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
No. 2
Brother HL-L2405W Wireless Compact Monochrome Laser Printer with Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
- BEST FOR HOMES & HOME OFFICES – Engineered for consistent, premium print quality, the Brother HL-L2405W Monochrome (Black & White) Laser Printer delivers sharp, crisp prints at an affordable price. Prints one-sided documents at speeds up to 30ppm(2)
- COMPACT, CONNECTED PRINTER – Flexible connection options make this an ideal printer for home use and at-home offices. Securely connect to multiple devices with built-in dual-band wireless (2.4GHz/5GHz) or locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Manage your printer remotely and print from your mobile device anytime, from almost anywhere. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(3)
- VERSATILE PAPER HANDLING – Enjoy seamless, reliable everyday printing with the 250-sheet paper tray(4) and a manual feed slot that enables printing on envelopes and specialty pape
- BROTHER IS AT YOUR SIDE – Backed by Brother with a 1-year limited warranty and free online, call, or live chat support for the life of your printer
No. 3
HP LaserJet M209dw Wireless Printer, Print, Fast speeds, Easy Setup, Mobile Printing, Best-for-Small Teams, Instant Ink Eligible
- HP LaserJet M209dw Wireless Printer, Print, Fast speeds, Easy setup, Mobile printing, Best-for-small teams, Instant Ink eligible
- Perfect for small teams printing black & white documents and reports, plus auto two-sided printing. Perfect for 1-5 people
- FASTEST TWO-SIDED PRINTING IN ITS CLASS – Up to 30 black-and-white pages per minute single-sided, u up to 19 black-and-white images per minute two-sided printing
- DUAL-BAND WI-FI WITH SELF-RESET – Automatically detects and resolves connectivity issues
- STRONG SECURITY – Built-in security features help protect your printer from potential attacks
No. 4
HP Laserjet Pro 3001dw Wireless Black & White Printer, Best-for-Office (3G65OF)
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black & white documents and reports plus auto 2-sided printing. Perfect for up to 7 people
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are always secure
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included. Works with Microsoft, Mac, AirPrint, Android, Chromebook and more
No. 5
Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced Security Features, and Wireless Networking for Business, Monochrome Printing with Duplex Capability (HL-6210DW)
- Professional Performance: Dominate your office printing tasks with this Brother Genuine laser printer delivering an impressive 50 ppm output speed, ensuring your high-volume print jobs are completed with exceptional efficiency and precision
- Superior Capacity: Take command of large print jobs with a robust 520-sheet main tray and 100-sheet multipurpose tray, expandable up to 1,660 sheets with optional trays for uninterrupted, professional-grade printing performance
- Advanced Connectivity: Experience seamless integration with built-in Gigabit Ethernet and dual band wireless networking capabilities, enabling efficient printer sharing and mobile device printing across your entire business network
- Cost Efficiency: Maximize your printing budget with Brother Genuine ultra high-yield replacement toner cartridges delivering up to 18,000 pages, significantly reducing operational costs while maintaining superior print quality
- Security Excellence: Safeguard your Brother Genuine printer with advanced Triple Layer Security features, ensuring comprehensive protection for your network, devices, and documents during transmission and printing
No. 6
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready
- Professional Performance: Dominate your business printing with this Brother Genuine color laser printer delivering exceptional print speeds up to 19 ppm and stunning laser-quality output that makes your documents stand out from the competition
- Advanced Connectivity: Take command of your workflow with dual-band wireless networking (2.4GHz/5GHz), Wi-Fi Direct, and USB 2.0 interface, enabling multiple users to connect and print seamlessly from any device in your office
- Productivity Powerhouse: Maximize efficiency with the 50-sheet auto document feeder, 250-sheet adjustable paper tray, and automatic duplex printing, ensuring uninterrupted performance for your demanding business needs
- Smart Integration: Transform your workflow with the intuitive 3.5" color touchscreen featuring 48 customizable shortcuts and direct access to popular cloud services including Google Drive, Dropbox, and OneNote for seamless document management
- Mobile Command Center: Leverage the power of mobile printing with remote access capabilities, toner level monitoring, and complete printer management directly from your mobile device through the exclusive companion app
No. 7
HP LaserJet M110w Wireless Black & White Printer, Print, Fast speeds, Easy Setup, Mobile Printing, Best-for-Small Teams
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality black & white documents and reports. Perfect for 1-3 people
- WORLD'S SMALLEST LASER IN ITS CLASS – Precision laser printing that fits anywhere
- FAST PRINT SPEEDS – Up to 21 black-and-white pages per minute single-sided
- WIRELESS WITH SELF-RESET – Helps you stay connected
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Works with Microsoft, Mac, AirPrint, Android, Chromebook and more
No. 8
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- 2.7" TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
Choosing the Right Laser Printer for Your Small Business
Running a small business means making smart choices. One of those choices is picking the right printer. A laser printer can be a great tool for your office. It prints fast and clear. This guide will help you find the best one.
Key Features to Look For
When you shop for a laser printer, keep these important things in mind.
- Print Speed: This is how fast the printer puts ink on paper. Look for a speed measured in pages per minute (PPM). Small businesses often need printers that can print at least 20-30 PPM. This keeps your work flowing smoothly.
- Print Quality: You want your documents to look sharp and professional. Laser printers offer great text quality. Check the resolution, which is measured in dots per inch (DPI). A higher DPI means clearer prints. For most businesses, 600 DPI is good.
- Paper Handling: Think about how much paper you print. Some printers have small paper trays. Others have larger ones. You might also need a printer that can handle different types of paper, like envelopes or cardstock.
- Connectivity: How will you connect the printer? Most printers today offer USB. Many also have Wi-Fi. This lets you print from anywhere in the office. Some even let you print from your phone or tablet.
- Duplex Printing: This feature lets the printer print on both sides of the paper automatically. It saves paper and makes your documents look more professional.
- All-in-One Capabilities: Some laser printers can do more than just print. They can also scan, copy, and even fax. If you need these extra functions, an all-in-one printer is a good choice.
Important Materials and Technology
Laser printers use a special technology.
- Toner Cartridges: Instead of liquid ink, laser printers use a powder called toner. Toner cartridges are the “ink” for your laser printer. They can be more expensive upfront than ink cartridges, but they often last much longer.
- Drum Unit: The drum unit is a key part of the laser printing process. It’s a roller that attracts the toner powder and transfers it to the paper. Drum units usually last for many thousands of prints.
Factors That Improve or Reduce Quality
What makes a laser printer print well or not so well?
- Toner Quality: Using good quality toner is important. Cheap toner might not stick to the paper well. This can lead to faded prints or toner dust.
- Printer Resolution (DPI): As mentioned before, a higher DPI setting means sharper text and images.
- Paper Type: The paper you use matters. Thicker, smoother paper often gives better results. Very thin or rough paper might not take the toner as well.
- Maintenance: Keeping your printer clean and well-maintained helps it print its best. Dust can affect the printing process.
User Experience and Use Cases
How will you use your new printer?
- Daily Office Tasks: For businesses that print many documents, reports, or invoices, a fast laser printer is essential.
- Client Presentations: If you need to print proposals or handouts for clients, clear and crisp prints are a must.
- Home Office Use: Even for a small home-based business, a laser printer offers reliability and cost savings over time.
- Sharing in a Small Team: Network-ready laser printers allow multiple people in a small office to print easily.
Choosing the right laser printer makes a big difference. Consider your needs carefully. This will help you find a printer that works hard for your business.
Frequently Asked Questions (FAQ)
Q: What is the main difference between a laser printer and an inkjet printer?
A: Laser printers use toner powder to print. Inkjet printers use liquid ink. Laser printers are usually faster and better for printing text. Inkjet printers are often better for printing photos.
Q: How long do toner cartridges last?
A: Toner cartridges vary. Many can print thousands of pages. This is usually more than an inkjet cartridge.
Q: Are laser printers expensive to run?
A: The upfront cost of a laser printer can be higher. However, the cost per page is often lower than inkjet printers, especially for black and white printing. This can save you money in the long run.
Q: Can I print color with a laser printer?
A: Yes, you can. Color laser printers are available. They can be more expensive than black and white models.
Q: What is “duplex printing”?
A: Duplex printing means the printer can print on both sides of a piece of paper automatically. It saves paper.
Q: Do I need a special type of paper for a laser printer?
A: Most standard office paper works well. Smoother paper can give you the best results.
Q: What does PPM mean?
A: PPM stands for “pages per minute.” It tells you how fast the printer can print.
Q: Is a laser printer good for printing photos?
A: Laser printers are generally best for text and graphics. For high-quality photos, an inkjet printer is usually a better choice.
Q: How do I connect a laser printer to my computer?
A: You can connect printers using a USB cable or wirelessly via Wi-Fi. Some printers also connect through an Ethernet cable for wired networks.
Q: What is an “all-in-one” laser printer?
A: An all-in-one laser printer can print, scan, copy, and sometimes fax. It combines multiple office machines into one device.