Imagine this: your office needs to print important documents, but your old printer is slow, jams constantly, and the ink cartridges cost a fortune. Sound familiar? For businesses, a reliable printer isn’t just a convenience; it’s a vital tool. Choosing the right laser printer can feel like navigating a maze. There are so many features, speeds, and brands, it’s easy to get overwhelmed and pick one that doesn’t quite fit your needs, leading to wasted money and frustrating delays.
But what if you could cut through the confusion? This blog post is here to help. We’ll break down what makes a laser printer great for your business. You’ll learn how to spot the features that truly matter, avoid common pitfalls, and find a printer that boosts your productivity without breaking the bank. By the end, you’ll feel confident in making a smart choice that keeps your business running smoothly.
Let’s dive in and discover how to find the perfect laser printer for your business.
Top Laser Printer For Business Recommendations
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
- Professional Performance: Dominate your office printing tasks with this Brother Genuine laser printer delivering an impressive 50 ppm output speed, ensuring your high-volume print jobs are completed with exceptional efficiency and precision
- Superior Capacity: Take command of large print jobs with a robust 520-sheet main tray and 100-sheet multipurpose tray, expandable up to 1,660 sheets with optional trays for uninterrupted, professional-grade printing performance
- Advanced Connectivity: Experience seamless integration with built-in Gigabit Ethernet and dual band wireless networking capabilities, enabling efficient printer sharing and mobile device printing across your entire business network
- Cost Efficiency: Maximize your printing budget with Brother Genuine ultra high-yield replacement toner cartridges delivering up to 18,000 pages, significantly reducing operational costs while maintaining superior print quality
- Security Excellence: Safeguard your Brother Genuine printer with advanced Triple Layer Security features, ensuring comprehensive protection for your network, devices, and documents during transmission and printing
- Professional Performance: Dominate your business printing with this Brother Genuine color laser printer delivering exceptional print speeds up to 19 ppm and stunning laser-quality output that makes your documents stand out from the competition
- Advanced Connectivity: Take command of your workflow with dual-band wireless networking (2.4GHz/5GHz), Wi-Fi Direct, and USB 2.0 interface, enabling multiple users to connect and print seamlessly from any device in your office
- Productivity Powerhouse: Maximize efficiency with the 50-sheet auto document feeder, 250-sheet adjustable paper tray, and automatic duplex printing, ensuring uninterrupted performance for your demanding business needs
- Smart Integration: Transform your workflow with the intuitive 3.5" color touchscreen featuring 48 customizable shortcuts and direct access to popular cloud services including Google Drive, Dropbox, and OneNote for seamless document management
- Mobile Command Center: Leverage the power of mobile printing with remote access capabilities, toner level monitoring, and complete printer management directly from your mobile device through the exclusive companion app
- Updated design, professional results. High-quality output with sharp color and black printing. Fast print and copy speeds up to 33ppm(1) help boost productivity. Reliable performance and durable, compact design, 25% smaller than the previous model. Multipurpose tray for custom printing.
- Maximize printing budgets. Offers built-in value with included Brother Genuine 3,000-page black and 1,800-page color standard yield toner cartridges. Help lower printing costs by using the TN635XXL super high yield replacement toner cartridges for 7,500-page black and 6,500-page color(2).
- Advanced scanning. High-speed, two-sided scanning up to 104ipm(3) with 80-page auto document feeder(4) and legal-size glass. Scan to cloud, email, SharePoint, and more from the touchscreen(5). Supports the added benefit of creating searchable and editable Microsoft Office documents(6).
- Productivity-enhancing features. Flexible connectivity, including built-in dual-band (2.4GHz / 5GHz) wireless networking and Gigabit Ethernet networking. 7” color touchscreen for easy menu navigation, scan preview, and up to 64 customized shortcuts for frequently used tasks.
- Triple Layer Security. Advanced security features to help keep devices secure, protect documents in transit to and from print devices, and safeguard networks. Includes an integrated NFC card reader for easy badge authentication.
- FAST BUSINESS PRINTING AND COPYING: The Brother MFC-L5915DW business monochrome laser all-in-one printer delivers high-quality output and print and copy speeds of up to 50ppm(1) to help boost productivity and ensure fast, professional quality documents for busy offices.
- LOW-COST OUTPUT: Help reduce operating costs by using the Brother Genuine TN920UXXL ultra high-yield 18,000-page replacement toner cartridge. Includes a Brother Genuine 3,000-page toner cartridge(2).
- FAST, HIGH-VOLUME SCANNING: The 70-page capacity(3) auto document feeder offers single-pass, two-sided scanning up to 56ipm(4). Features a large document glass for up to legal-sized documents.
- FLEXIBLE CONNECTIVITY OPTIONS: Features built‐in Gigabit Ethernet and dual band wireless networking to seamlessly set up and share on your wired.
- BEST FOR HOME OFFICES & SMALL TEAMS – Engineered for consistent, premium print quality, the Brother HL-L2460DW Monochrome (Black & White) Laser Printer produces documents that are clear, crisp, and easy to review and share, all at an affordable price
- COMPACT, CONNECTED, EXCEPTIONALLY EFFICIENT– Connect with built-in dual-band wireless (2.4GHz/5GHz), Ethernet, or to a single computer via USB interface. Prints at speeds up to 36ppm(2), plus automatic duplex printing saves time and reduces paper waste
- BROTHER MOBILE CONNECT APP – Manage your wireless printer remotely and print from your mobile device anytime, from almost anywhere. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(3)
- VERSATILE PAPER HANDLING – Tackle high-volume black & white printing with the 250-sheet capacity paper tray.(4) The manual feed slot enables printing on envelopes and specialty paper
- BROTHER IS AT YOUR SIDE – Backed by Brother with a 1-year limited warranty and free online, call, or live chat support for the life of your printer
- LOW RUNNING COSTS: Includes starter toner (500 yield) and supports high-yield cartridges to reduce ongoing costs. Perfect for small offices printing up to 1,500 pages per month.
- VIBRANT PRINT QUALITY: Produce sharp text and brilliant color graphics. Ensure your business documents, presentations, and reports look professional and impressive every time.
- WIRELESS & MOBILE PRINTING: Stay connected with built-in Wi-Fi, Apple AirPrint, and Mopria. Effortlessly print and scan from your laptop, smartphone, or tablet.
- EASY SMARTPHONE SETUP: Get printing in minutes. Use the Xerox Easy Assist App for a simplified, guided installation that eliminates complex manuals and traditional driver hurdles.
- ALL-IN-ONE RELIABILITY: Maximize productivity with 24ppm printing, scanning, and copying. Xerox brand trust ensures consistent, professional performance for all your business needs.
Finding Your Business’s Best Friend: A Laser Printer Buying Guide
Running a business means you need tools that work hard. A laser printer is one of those essential tools. It helps you print important documents quickly and clearly. This guide will help you pick the right one for your company.
What to Look For: Key Features
Speed Matters
Businesses need to print fast. Look for a printer with a high Pages Per Minute (PPM) rating. More PPM means you get your documents sooner. This saves you time, which is money!
Print Quality is King
Clear text and sharp images look professional. Check the printer’s resolution, measured in dots per inch (DPI). A higher DPI means better detail. For most business needs, 600 DPI is good. Higher is even better for graphics.
Connectivity Options
How will you connect your printer? Most printers offer USB. But for a business, you might need more. Wi-Fi lets you print from anywhere. Ethernet connects it directly to your network. Some even let you print from your phone or tablet.
Paper Handling
Think about the paper sizes you use. Most printers handle standard letter and legal sizes. Do you need to print on bigger paper? Some printers can handle larger formats. Also, check the paper tray capacity. A larger tray means you don’t have to refill it as often.
Cost of Ownership
The price of the printer is just the start. You also need to think about toner cartridges. How much do they cost? How many pages can they print? Some printers have high-yield cartridges that last longer and cost less per page.
Important Materials and What They Mean
Laser printers use toner, which is a fine powder. This powder sticks to the paper with heat. Toner is more durable than ink. It doesn’t smudge easily, which is great for important documents.
Factors That Affect Quality
Resolution (DPI)
As mentioned, higher DPI means sharper prints. Low DPI can make text look fuzzy. This is bad for reports and presentations.
Toner Quality
Good quality toner creates bold, black text. Cheap toner can look gray and faded. It can also cause smudging.
Printer Engine
The printer’s engine is its heart. A well-built engine can handle heavy use. It ensures consistent print quality over time.
User Experience and Use Cases
Ease of Use
Is the printer easy to set up? Can people in your office use it without a lot of training? Look for printers with simple control panels and clear instructions.
For Small Offices
A compact, all-in-one laser printer can be perfect. It can print, copy, and scan. This saves space and money.
For Growing Businesses
You might need a faster printer with a larger paper tray. Network printing is also important. This lets many people share the printer easily.
For High-Volume Printing
If you print a lot of documents, look for a heavy-duty printer. These are built to last and handle constant use. They also have lower running costs.
Frequently Asked Questions (FAQ)
Q: What is the main difference between a laser printer and an inkjet printer?
A: Laser printers use toner powder and heat to print. Inkjet printers use liquid ink. Laser prints are usually sharper and don’t smudge as easily.
Q: How often do I need to replace toner cartridges?
A: This depends on the cartridge and how much you print. High-yield cartridges print thousands of pages. Check the printer’s specifications.
Q: Can I print color with a laser printer?
A: Yes, you can buy color laser printers. They are great for brochures and marketing materials.
Q: Are laser printers expensive to run?
A: The initial cost can be higher, but the cost per page is often lower than inkjet. Toner cartridges last longer.
Q: What does “duplex printing” mean?
A: Duplex printing means the printer can automatically print on both sides of the paper. This saves paper.
Q: How important is the PPM for a business printer?
A: Very important. A higher PPM means you can print documents faster, saving time for your employees.
Q: What is a good DPI for business printing?
A: For most text documents, 600 DPI is good. For graphics, higher is better.
Q: Can I connect a laser printer to my Wi-Fi?
A: Many modern laser printers have Wi-Fi capabilities. This allows for wireless printing.
Q: What is an “all-in-one” laser printer?
A: An all-in-one laser printer can print, copy, scan, and sometimes fax. It combines multiple functions into one machine.
Q: How do I know if a printer is good for heavy use?
A: Look for terms like “duty cycle” or “recommended monthly page volume.” Higher numbers mean the printer is built for more printing.