Remember the days when you needed a separate machine for every office task? A printer for documents, a scanner for digitizing, a copier for duplicates, and, of course, that distinct ringing sound of a fax machine? It feels like a lifetime ago, doesn’t it? In today’s fast-paced world, juggling all those devices can feel like a chore, and for many, the thought of choosing a new multifunction printer with fax can bring on a wave of confusion. So many features, so many brands – how do you pick the one that actually fits your needs without breaking the bank?
This is where the magic of a multifunction printer with fax truly shines. It’s like having a secret weapon for your home office or small business, consolidating all those essential functions into one smart device. But navigating the sea of choices can be overwhelming. What features are truly important? Which brands can you trust? We get it, and that’s why we’ve put together this guide.
By the time you finish reading, you’ll feel much more confident in your choice. We’ll break down what to look for, explain the jargon, and help you understand how a multifunction printer with fax can actually simplify your workflow and save you space and money. Let’s dive in and find the perfect machine to keep your communication and productivity flowing smoothly.
Top Multifunction Printer With Fax Recommendations
- The OfficeJet Pro 8139e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black.
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- UPGRADED FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet input tray
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 1 YEAR OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink and create an HP+ account to get ink delivered directly to your door before you run out. After 1 year, monthly fee applies unless cancelled.
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- 2.7" TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
- The OfficeJet Pro 9135e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 20 ppm color, 25 ppm black.
- UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and two 250-sheet input trays.
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues.
- HP APP – Print, scan, copy, or fax right from your smartphone with the easiest-to-use print app.
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered directly to your door before you run out. After 3 months, monthly fee applies unless cancelled.
- BEST FOR HOME OFFICE AND SMALL OFFICE: This multifunction printer makes it easy to print, copy, scan, and fax —all in one compact printer. Includes one 1,800-page yield black cartridge and 750-page yield cartridges each color cyan, yellow, and magenta(2).
- WIRELESS, MOBILE, AND USB CONNECTIVITY: Connect your way. Interface with your printer on your wireless network or via USB. Enhance your workflow with Wi-Fi Direct, which allows you to print wirelessly even without an external network connection.
- CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(3), including Google Drive, Dropbox, Box, OneDrive, and more with an impressive 1.8” color display that enhances clarity and ensures effortless operation.
- PRODUCTIVITY-FOCUSED FEATURES: Automatic duplex (2-sided) printing, 150-sheet paper tray, 20-page single-sided automatic document feeder (ADF), 1-sheet manual feed slot(4). Prints at fast speeds up to 20 pages per minute (ppm) black/19 ppm color(5).
- THE BROTHER MOBILE CONNECT APP: Put the power of printing at your fingertips. Go mobile with the Brother Mobile Connect app(6) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device.
- The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 18 ppm color, 22 ppm black.
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered directly to your door before you run out. After 3 months, monthly fee applies unless cancelled.
- Professional Performance: Dominate your business printing with this Brother Genuine color laser printer delivering exceptional print speeds up to 19 ppm and stunning laser-quality output that makes your documents stand out from the competition
- Advanced Connectivity: Take command of your workflow with dual-band wireless networking (2.4GHz/5GHz), Wi-Fi Direct, and USB 2.0 interface, enabling multiple users to connect and print seamlessly from any device in your office
- Productivity Powerhouse: Maximize efficiency with the 50-sheet auto document feeder, 250-sheet adjustable paper tray, and automatic duplex printing, ensuring uninterrupted performance for your demanding business needs
- Smart Integration: Transform your workflow with the intuitive 3.5" color touchscreen featuring 48 customizable shortcuts and direct access to popular cloud services including Google Drive, Dropbox, and OneNote for seamless document management
- Mobile Command Center: Leverage the power of mobile printing with remote access capabilities, toner level monitoring, and complete printer management directly from your mobile device through the exclusive companion app
- Innovative Cartridge-Free Printing ― High-capacity ink tanks mean no more tiny, expensive ink cartridges; Epson’s exclusive EcoFit ink bottles make filling easy and worry-free
- Impressive Print Quality ― Unique Micro Piezo Heat-Free Technology produces sharp text – plus impressive color photos and graphics – on virtually any paper type
- Zero Cartridge Waste – By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
- Built-in Scanner & Copier ― High-resolution flatbed scanner and a color display for easy document copying and navigation
Your Guide to Multifunction Printers with Fax
Looking for a printer that does it all? A multifunction printer with a fax machine is a super handy tool. It can print your school papers, copy your favorite drawings, scan important documents, and even send and receive faxes. Let’s explore what makes a good one.
What to Look For: Key Features
When you’re shopping, keep these important features in mind:
- **Print Speed:** How fast can it print pages? Faster is usually better, especially if you print a lot.
- **Print Quality:** Does it make your pictures look sharp and your text clear? High resolution (measured in DPI) means better quality.
- **Scanning Resolution:** A good scanner captures details clearly. Look for a higher DPI for scanning.
- **Copy Features:** Can it make copies quickly? Does it offer color copying?
- **Fax Speed:** How fast does it send and receive faxes?
- **Automatic Document Feeder (ADF):** This lets you scan or copy multiple pages at once without putting them on the glass one by one. It saves time!
- **Connectivity:** How does it connect to your computer or devices? Wi-Fi is great for wireless printing. USB is a standard wired connection.
- **Ink or Toner Type:** Inkjet printers use liquid ink, good for photos. Laser printers use toner powder, great for text and faster printing.
- **Paper Handling:** How much paper can it hold? Does it handle different sizes like letter or legal?
Important Materials and Build Quality
Most multifunction printers are made of durable plastic. The quality of the plastic can affect how sturdy the machine feels. A well-built printer will feel solid and not wobbly. The moving parts, like the paper tray and scanner lid, should open and close smoothly. Think about how often you’ll use it. If it’s for a busy office, you’ll want something built to last. For home use, a slightly less robust model might be fine.
What Makes a Printer Great (or Not So Great)?
Several things can make a printer’s performance better or worse.
- **Good Quality Ink/Toner:** Using the brand’s recommended ink or toner usually gives the best results. Cheap, off-brand ink can sometimes clog the print heads or fade quickly.
- **Clear Display Screen:** An easy-to-read screen makes it simple to navigate the printer’s menus and settings.
- **Simple Setup:** A printer that’s easy to set up and connect to your network makes life much easier.
- **Driver Software:** The software that lets your computer talk to the printer is important. Good driver software ensures smooth operation.
- **Noise Level:** Some printers can be quite loud. If you’re in a quiet space, a quieter printer is a big plus.
Your Experience and How to Use It
Multifunction printers with fax are perfect for many situations.
- **Home Offices:** If you work from home and sometimes need to fax important documents, this is ideal. You can also print, scan, and copy all your work.
- **Small Businesses:** For small businesses that still rely on faxing, these machines combine essential functions into one device.
- **Students:** Need to print essays, scan notes, or copy pages from a book? A multifunction printer handles it all.
- **Families:** Print school projects, scan family photos, and even send a quick fax if needed.
Using one is usually straightforward. You’ll connect it to your computer or network, install the software, and then you can print, scan, copy, and fax using the buttons on the machine or through the software on your computer.
Frequently Asked Questions (FAQs)
Q: What are the main Key Features I should look for?
A: You should look for good print speed, high print and scan quality (DPI), an Automatic Document Feeder (ADF) for multi-page scanning, reliable connectivity like Wi-Fi, and the right ink or toner type for your needs.
Q: How do I know if the build quality is good?
A: A good build quality means the printer feels solid and sturdy. Moving parts like the paper tray should operate smoothly.
Q: Does the type of ink or toner matter?
A: Yes, it does. Inkjet is good for photos, while laser is better for text and speed. Using recommended ink or toner usually gives the best results.
Q: Is Wi-Fi connectivity important?
A: Wi-Fi is very convenient. It lets you print wirelessly from your computer or phone without needing cables.
Q: What is an Automatic Document Feeder (ADF)?
A: An ADF is a tray that lets you put multiple pages in at once to scan or copy, saving you time.
Q: How fast should a fax machine be?
A: Fax speed is measured in pages per minute (ppm). Faster speeds mean your faxes are sent and received more quickly.
Q: Can I use a multifunction printer without a phone line for faxing?
A: Some newer models allow for internet faxing (also called IP faxing), which doesn’t require a traditional phone line. Check the printer’s specifications.
Q: How do I improve print quality?
A: Use good quality paper and the recommended ink or toner. Ensure your printer drivers are up to date and that the resolution settings are appropriate for your document.
Q: What if I only need to print and copy, but not fax?
A: You can still buy a multifunction printer with fax capabilities. You just won’t use the fax function if you don’t need it. Many people find it useful to have the option.
Q: Are these printers difficult to set up?
A: Most modern multifunction printers come with easy-to-follow setup guides and software. Wi-Fi setup is usually quite simple.