Remember the days when you needed a separate machine for every office task? A printer for documents, a scanner for digitizing, a copier for duplicates, and, of course, that distinct ringing sound of a fax machine? It feels like a lifetime ago, doesn’t it? In today’s fast-paced world, juggling all those devices can feel like a chore, and for many, the thought of choosing a new multifunction printer with fax can bring on a wave of confusion. So many features, so many brands – how do you pick the one that actually fits your needs without breaking the bank?
This is where the magic of a multifunction printer with fax truly shines. It’s like having a secret weapon for your home office or small business, consolidating all those essential functions into one smart device. But navigating the sea of choices can be overwhelming. What features are truly important? Which brands can you trust? We get it, and that’s why we’ve put together this guide.
By the time you finish reading, you’ll feel much more confident in your choice. We’ll break down what to look for, explain the jargon, and help you understand how a multifunction printer with fax can actually simplify your workflow and save you space and money. Let’s dive in and find the perfect machine to keep your communication and productivity flowing smoothly.
Top Multifunction Printer With Fax Recommendations
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- 2.7" TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus fax. Auto 2-sided printing and auto document feeder for fast scan/copy. Perfect for up to 7 people.
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are always secure
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included. Works with Microsoft, Mac, AirPrint, Android, Chromebook and more.
- High-speed printing — PrecisionCore Heat-Free Technology delivers high-speed, high-volume printing with 25 black/12 color ISO ppm and fast first-page-out
- High-precision printing — accurate dot placement and DURABrite Ultra instant-dry pigment inks for professional-quality prints
- High-volume reliability for heavy workloads — innovative heat-free technology designed for reliability and reduced downtime
- Complete duplex solution — auto 2-sided print, copy, scan and fax; plus 50-sheet ADF
- Maximize productivity — with 500-sheet paper capacity; includes two 250-sheet trays for added convenience
- The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 18 ppm color, 22 ppm black.
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered directly to your door before you run out. After 3 months, monthly fee applies unless cancelled.
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The wide-format OfficeJet Pro 9730 is perfect for offices printing professional-quality color documents like floorplans, mood boards and spreadsheets. Print speeds up to 22 ppm black, 18 ppm color.
- 3 MONTH TRIAL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered directly to your office door before you run out, and you save up to 50% on ink; after 3 months, a monthly fee applies unless cancelled
- KEY FEATURES – Fast color printing up to 11 x 17, copy, auto 2-sided printing, auto document feeder with single-pass 2-sided scanning, and two 250-sheet input trays
- EASILY ACHIEVE VIBRANT, SCREEN-ACCURATE PRINTS – Print true to screen with the world's first and only wide-format printer with P3 for a wider color gamut vs. sRGB
- 4.3-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user interface
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9135 is perfect for offices printing professional-quality color documents like presentations, brochures and flyers. Print speeds up to 25 ppm black, 20 ppm color.
- 3 MONTH TRAIL OF INSTANT INK INCLUDED – Subscribe to the Instant Ink delivery service to get ink delivered directly to your office door before you run out, and you save up to 50% on ink; after 3 months, a monthly fee applies unless cancelled
- KEY FEATURES – Fast color printing, copy, fax, auto 2-sided printing, auto document feeder with single-pass 2-sided scanning, and two 250-sheet input trays
- 4.3-INCH TOUCHSCREEN – Quickly navigate your printer with a large color touchscreen and a phone-like user interface
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex): Approx. 8.8 ipm / Color Document (Letter/Simplex): Approx. 4.4 ipm
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
Your Guide to Multifunction Printers with Fax
Looking for a printer that does it all? A multifunction printer with a fax machine is a super handy tool. It can print your school papers, copy your favorite drawings, scan important documents, and even send and receive faxes. Let’s explore what makes a good one.
What to Look For: Key Features
When you’re shopping, keep these important features in mind:
- **Print Speed:** How fast can it print pages? Faster is usually better, especially if you print a lot.
- **Print Quality:** Does it make your pictures look sharp and your text clear? High resolution (measured in DPI) means better quality.
- **Scanning Resolution:** A good scanner captures details clearly. Look for a higher DPI for scanning.
- **Copy Features:** Can it make copies quickly? Does it offer color copying?
- **Fax Speed:** How fast does it send and receive faxes?
- **Automatic Document Feeder (ADF):** This lets you scan or copy multiple pages at once without putting them on the glass one by one. It saves time!
- **Connectivity:** How does it connect to your computer or devices? Wi-Fi is great for wireless printing. USB is a standard wired connection.
- **Ink or Toner Type:** Inkjet printers use liquid ink, good for photos. Laser printers use toner powder, great for text and faster printing.
- **Paper Handling:** How much paper can it hold? Does it handle different sizes like letter or legal?
Important Materials and Build Quality
Most multifunction printers are made of durable plastic. The quality of the plastic can affect how sturdy the machine feels. A well-built printer will feel solid and not wobbly. The moving parts, like the paper tray and scanner lid, should open and close smoothly. Think about how often you’ll use it. If it’s for a busy office, you’ll want something built to last. For home use, a slightly less robust model might be fine.
What Makes a Printer Great (or Not So Great)?
Several things can make a printer’s performance better or worse.
- **Good Quality Ink/Toner:** Using the brand’s recommended ink or toner usually gives the best results. Cheap, off-brand ink can sometimes clog the print heads or fade quickly.
- **Clear Display Screen:** An easy-to-read screen makes it simple to navigate the printer’s menus and settings.
- **Simple Setup:** A printer that’s easy to set up and connect to your network makes life much easier.
- **Driver Software:** The software that lets your computer talk to the printer is important. Good driver software ensures smooth operation.
- **Noise Level:** Some printers can be quite loud. If you’re in a quiet space, a quieter printer is a big plus.
Your Experience and How to Use It
Multifunction printers with fax are perfect for many situations.
- **Home Offices:** If you work from home and sometimes need to fax important documents, this is ideal. You can also print, scan, and copy all your work.
- **Small Businesses:** For small businesses that still rely on faxing, these machines combine essential functions into one device.
- **Students:** Need to print essays, scan notes, or copy pages from a book? A multifunction printer handles it all.
- **Families:** Print school projects, scan family photos, and even send a quick fax if needed.
Using one is usually straightforward. You’ll connect it to your computer or network, install the software, and then you can print, scan, copy, and fax using the buttons on the machine or through the software on your computer.
Frequently Asked Questions (FAQs)
Q: What are the main Key Features I should look for?
A: You should look for good print speed, high print and scan quality (DPI), an Automatic Document Feeder (ADF) for multi-page scanning, reliable connectivity like Wi-Fi, and the right ink or toner type for your needs.
Q: How do I know if the build quality is good?
A: A good build quality means the printer feels solid and sturdy. Moving parts like the paper tray should operate smoothly.
Q: Does the type of ink or toner matter?
A: Yes, it does. Inkjet is good for photos, while laser is better for text and speed. Using recommended ink or toner usually gives the best results.
Q: Is Wi-Fi connectivity important?
A: Wi-Fi is very convenient. It lets you print wirelessly from your computer or phone without needing cables.
Q: What is an Automatic Document Feeder (ADF)?
A: An ADF is a tray that lets you put multiple pages in at once to scan or copy, saving you time.
Q: How fast should a fax machine be?
A: Fax speed is measured in pages per minute (ppm). Faster speeds mean your faxes are sent and received more quickly.
Q: Can I use a multifunction printer without a phone line for faxing?
A: Some newer models allow for internet faxing (also called IP faxing), which doesn’t require a traditional phone line. Check the printer’s specifications.
Q: How do I improve print quality?
A: Use good quality paper and the recommended ink or toner. Ensure your printer drivers are up to date and that the resolution settings are appropriate for your document.
Q: What if I only need to print and copy, but not fax?
A: You can still buy a multifunction printer with fax capabilities. You just won’t use the fax function if you don’t need it. Many people find it useful to have the option.
Q: Are these printers difficult to set up?
A: Most modern multifunction printers come with easy-to-follow setup guides and software. Wi-Fi setup is usually quite simple.