Imagine this: you’re in the middle of an important project, and your document needs to be scanned. Or maybe you need to print out a crucial form for a deadline. Suddenly, your old printer-scanner decides to quit! It’s a frustrating moment many home office workers face. Choosing the right printer scanner can feel overwhelming. There are so many features, brands, and price points, it’s easy to get confused.
This is where we come in. We understand the headaches that come with picking a new device. That’s why we’ve put together this helpful guide. We want to make your decision-making process a breeze. By the end of this post, you’ll know what to look for, what features really matter, and how to find a printer scanner that fits your specific needs and budget.
Get ready to say goodbye to scanner struggles and hello to a smooth-running home office. Let’s dive into finding the perfect printer scanner for you!
Top Printer Scanner Home Office Recommendations
No. 1
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
- The OfficeJet Pro 8125e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet input tra
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered directly to your door before you run out. After 3 months, monthly fee applies unless cancelled.
No. 2
HP DeskJet 2855e Wireless All-in-One Color Inkjet Printer, Scanner, Copier, Best-for-home, 3 month Instant Ink trial included. This printer is only 2.4 ghz capable. (588S5A)
- The DeskJet 2855e is perfect for homes printing to-do lists, letters, financial documents and recipes. Print speeds up to 5.5 ppm color, 7.5 ppm black
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- KEY FEATURES – Color printing, copy, scan, and a 60-sheet input tray
- WIRELESS PRINTING – Stay connected with our most reliable Wii-Fi, which automatically detects and resolves connection issues.This printer is only 2.4 ghz capable.
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered directly to your door before you run out. After 3 months, monthly fee applies unless cancelled
No. 3
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with Automatic Duplex Printing and 1.8” Color Display | Includes Refresh Subscription Trial(1) (MFC-J1360DW) (Uses LC501 Series Inks)
- BEST FOR HOME AND HOME OFFICE: Get all your work done with an all-in-one multifunction printer. Print, copy, and scan on one compact printer for home use and home offices. Brother inkjet printers produce beautiful prints for results that stand out.
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive, Dropbox, Box, OneDrive, and more from the simple-to-use 1.8” color display on your printer.
- PRODUCTIVITY-FOCUSED PRINTING FEATURES: This printer includes automatic duplex (2-sided) printing, a 20-sheet single-sided Automatic Document Feeder (ADF)(3), and a 150-sheet paper tray(3). Engineered to print at fast speeds of up to 16 pages per minute (ppm) in black and up to 9 ppm in color(4).
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- THE BROTHER MOBILE CONNECT APP: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device. Monitor your ink usage with Page Gauge to help ensure you don’t run out(6) .
No. 4
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
No. 5
Canon PIXMA TS6520 Wireless Color Inkjet Printer Duplex Printing, White – Home Printer with Copier/Scanner, 1.42” OLED Display, Intuitive Control Panel, Compact Design
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers, offering exceptional value
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its 2-cartridge hybrid ink system that delivers sharp text and vivid colors
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can print, scan, and copy without delay
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or 5GHz), ensuring smooth printing from anywhere in your home or office
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
No. 6
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank with Scan and Copy, The Ideal Basic Home Printer - Black
- Keep your office running smoothly with the Epson EcoTank ET-2800 All-in-One Supertank Color Printer. Expect vivid, detailed prints and documents thanks to Micro Piezo Heat-Free Technology. Quickly fire off up to 10 pages per minute to accomplish large jobs with ease.
- Innovative Cartridge-Free Printing ? No more tiny, expensive ink cartridges; each ink bottle set is equivalent to about 80 individual cartridges (2)
- Dramatic Savings on Replacement Ink ? Save up to 90% with replacement ink bottles vs. ink cartridges (1) - that’s enough to print up to 4,500 pages black/7,500 color (3)
- Stress-Free Printing - Up to 2 years of ink in the box - and with every replacement ink set - for fewer out of ink frustrations
- Zero Cartridge Waste - By using an EcoTank printer, you can help reduce the amount of cartridge waste ending up in landfills
No. 7
HP Smart Tank 5101 Wireless All-in-One Refillable Printer, Scanner, Copier with 2 years of Ink included, Wireless printer-for-home use an EcoTank Alternative (1F3Y0A)
- SET IT UP ONCE AND PRINT WITH CONFIDENCE. No complicated maintenance. Just easy, reliable printing you can count on.
- INK FOR YEARS. NOT MONTHS. Up to 2 years of ink included. Get thousands of pages of cartridge-free printing. More pages, less hassle
- KEEPS PRINTING WELL AFTER COMPETITORS HAVE QUIT. No complex maintenance. Sharper text, richer colors.[2] Only with HP Smart Tank
- INNOVATION YOU CAN TRUST. Cartridge-free printing that keeps you printing longer with fewer interruptions, powered by the trusted HP innovation you rely on today
- PREMIUM SUPPORT - Strong technical expertise to solve issues faster.
No. 8
HP Smart Tank 5000 Wireless All-in-One Ink Tank Printer, Scanner, Copier with 2 Years of Ink Included, Best-for-Home, Cartridge-Free, Refillable, AI-Enabled, an EcoTank Alternative (5D1B6A)
- SET IT UP ONCE AND PRINT WITH CONFIDENCE. No complicated maintenance. Just easy, reliable printing you can count on.
- INK FOR YEARS. NOT MONTHS. Up to 2 years of ink included. Get thousands of pages of cartridge-free printing. More pages, less hassle
- KEEPS PRINTING WELL AFTER COMPETITORS HAVE QUIT. No complex maintenance. Sharper text, richer colors.[2] Only with HP Smart Tank
- PREMIUM SUPPORT - Strong technical expertise to solve issues faster
- THE LAST PRINTER YOU'LL EVER NEED. Enjoy years of refillable, cartridge-free printing.
Your Guide to Finding the Best Home Office Printer Scanner
Setting up a home office means you need reliable tools. A printer scanner is a super useful device. It can print your documents and also scan them. This guide will help you choose the right one for your needs.
Key Features to Look For
When you shop, keep these important features in mind.
- All-in-One Capability: Most home office printer scanners are all-in-one. This means they print, scan, and copy. Some even fax! An all-in-one saves space and money.
- Print Speed: How fast does it print? This is measured in pages per minute (ppm). For home offices, 10-20 ppm is usually good. If you print a lot, look for faster speeds.
- Print Quality: This is about how clear your prints look. Look for high resolution, measured in dots per inch (dpi). A higher dpi means sharper text and images.
- Scanning Resolution: Similar to print quality, scanning resolution matters for clarity. A good scanner will have at least 600 dpi. This helps capture fine details.
- Connectivity: How does it connect to your computer or devices?
- USB: This is a simple wired connection.
- Wi-Fi: This lets you print wirelessly from your computer or phone. Many printers offer Wi-Fi Direct, which connects your device directly to the printer.
- Ethernet: This is a wired network connection, good for shared offices.
- Automatic Document Feeder (ADF): An ADF lets you scan or copy multiple pages at once. You just load the stack of papers. This saves a lot of time.
- Duplex Printing/Scanning: This means the printer can print or scan on both sides of the paper automatically. It saves paper and time.
- Ink/Toner Type:
- Inkjet: These printers use liquid ink. They are often cheaper to buy and good for photos. Ink cartridges can run out quickly.
- Laser: These printers use toner powder. They are usually faster and more cost-effective for printing text documents. Toner cartridges last longer.
Important Materials and Design
The materials used can affect how long your printer scanner lasts. Most are made of durable plastic. Look for a sturdy build.
- Build Quality: A well-built printer scanner feels solid. It won’t wobble when you use it.
- Paper Tray Capacity: How many sheets of paper can it hold? A larger capacity means you don’t have to refill it as often.
- Ink/Toner Cartridge Access: Is it easy to replace the ink or toner? You don’t want a struggle.
Factors That Improve or Reduce Quality
Several things make your printer scanner work better or worse.
- Drivers and Software: Good drivers and easy-to-use software make a big difference. They help your computer talk to the printer. Always check if the software is compatible with your operating system.
- Ink/Toner Yield: This is how many pages you can print with one cartridge. High-yield cartridges save you money in the long run.
- Paper Type Compatibility: Can it handle different types of paper, like cardstock or envelopes?
- Maintenance: Some printers require more cleaning or maintenance than others. Simpler maintenance is better for a busy home office.
User Experience and Use Cases
How you use your printer scanner matters.
- Ease of Setup: Is it easy to set up and connect? You want to start printing and scanning quickly.
- Daily Use: How simple is it to operate daily? Buttons should be clear. The screen (if it has one) should be easy to read.
- Scanning Documents: For scanning important papers, you need good quality. This helps you keep digital copies.
- Printing Reports: Fast printing is helpful for reports and schoolwork.
- Copying: If you need to make copies, an all-in-one is very convenient.
- Photo Printing: If you plan to print photos, an inkjet printer is usually better.
Frequently Asked Questions (FAQ)
Q: What is an all-in-one printer scanner?
A: An all-in-one printer scanner can print, scan, and copy documents. Some can also fax.
Q: How fast should my printer scanner be?
A: For home offices, 10-20 pages per minute (ppm) is usually good. If you print a lot, look for faster speeds.
Q: What does “resolution” mean for printers and scanners?
A: Resolution is how clear your prints or scans are. It’s measured in dots per inch (dpi). A higher dpi means a sharper image.
Q: What’s the difference between inkjet and laser printers?
A: Inkjet printers use liquid ink and are good for photos. Laser printers use toner powder and are faster for text.
Q: What is an Automatic Document Feeder (ADF)?
A: An ADF lets you scan or copy many pages at once. You load them all together.
Q: What is duplex printing?
A: Duplex printing means the printer can print on both sides of the paper automatically.
Q: How important is Wi-Fi connectivity?
A: Wi-Fi lets you print wirelessly from your computer or phone. This is very convenient.
Q: How do I know if a printer scanner is good quality?
A: Look for a sturdy build and good reviews. Easy-to-use software also helps.
Q: How much ink or toner will I use?
A: This depends on the printer and the “ink/toner yield.” High-yield cartridges print more pages.
Q: Where can I use my printer scanner?
A: You can use it in your home office for printing documents, scanning papers, and making copies.