Imagine needing to send an important document, but your device can only do one thing. You print, then you have to dig out another machine to scan, and then find yet another to fax. It sounds like a scene from an old movie, right? In today’s busy world, juggling multiple office machines is not only a hassle, it wastes precious time and space.
That’s where the trusty Printer Scanner Fax, also known as an all-in-one or multifunction printer, comes to the rescue. But with so many different models and features, picking the perfect one can feel like a confusing puzzle. You want something that prints clearly, scans smoothly, and faxes reliably, without breaking the bank or taking up too much room.
Don’t worry, we’re here to help! By the end of this guide, you’ll know exactly what to look for. We’ll break down the essential features, explain what all the jargon means, and give you the confidence to choose a Printer Scanner Fax that fits your needs perfectly. Let’s dive in and make your office tasks a breeze!
Top Printer Scanner Fax Recommendations
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex): Approx. 8.8 ipm / Color Document (Letter/Simplex): Approx. 4.4 ipm
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
- The OfficeJet Pro 8125e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 225-sheet input tra
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 3 MONTHS OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink delivery service to get ink delivered directly to your door before you run out. After 3 months, monthly fee applies unless cancelled.
- The OfficeJet Pro 8139e is perfect for home offices printing professional-quality color documents like business documents, reports, presentations and flyers. Print speeds up to 10 ppm color, 20 ppm black.
- PERFECTLY FORMATTED PRINTS WITH HP AI – Print web pages and emails with precision—no wasted pages or awkward layouts; HP AI easily removes unwanted content, so your prints are just the way you want
- UPGRADED FEATURES – Fast color printing, scan, copy, fax, auto 2-sided printing, auto document feeder, and a 225-sheet input tray
- WIRELESS PRINTING – Stay connected with our most reliable dual-band Wi-Fi, which automatically detects and resolves connection issues
- 1 YEAR OF INSTANT INK WITH HP+ ACTIVATION – Subscribe to Instant Ink and create an HP+ account to get ink delivered directly to your door before you run out. After 1 year, monthly fee applies unless cancelled.
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- 2.7" TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
- EVERYTHING SMALL TEAMS NEED – Print, scan and copy professional-quality black & white documents and reports plus fax. Auto 2-sided printing and auto document feeder for fast scan/copy. Perfect for up to 7 people.
- SUPER-FAST PRINT SPEEDS – Up to 35 black-and-white pages per minute single-sided
- STAYS CONNECTED – Intelligent Wi-Fi looks for the best connection to stay online and ready to print
- PROTECTS YOUR DATA – Includes HP Wolf Pro Security with customizable settings so your printer and information are always secure
- PRINT FROM ANY DEVICE – Wireless printing from any mobile device, PC or tablet. Ethernet and Bluetooth included. Works with Microsoft, Mac, AirPrint, Android, Chromebook and more.
- BEST FOR HOME AND HOME OFFICE: Get all your work done with an all-in-one multifunction printer. Print, copy, and scan on one compact printer for home use and home offices. Brother inkjet printers produce beautiful prints for results that stand out.
- EASY TO USE WITH CLOUD APP CONNECTIONS: Print from and scan to popular Cloud apps(2), including Google Drive, Dropbox, Box, OneDrive, and more from the simple-to-use 1.8” color display on your printer.
- PRODUCTIVITY-FOCUSED PRINTING FEATURES: This printer includes automatic duplex (2-sided) printing, a 20-sheet single-sided Automatic Document Feeder (ADF)(3), and a 150-sheet paper tray(3). Engineered to print at fast speeds of up to 16 pages per minute (ppm) in black and up to 9 ppm in color(4).
- MULTIPLE CONNECTION OPTIONS: Connect your way. Interface with your printer on your wireless network or via USB.
- THE BROTHER MOBILE CONNECT APP: Go mobile with the Brother Mobile Connect app(5) that delivers easy onscreen menu navigation for printing, copying, scanning, and device management from your mobile device. Monitor your ink usage with Page Gauge to help ensure you don’t run out(6) .
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
Your All-in-One Office Helper: A Printer, Scanner, and Fax Buying Guide
Got a busy home office or a small business? You need a machine that can do it all: print, scan, and fax. This is called an “all-in-one” or “multifunction printer” (MFP). Picking the right one can save you time and space. Let’s dive into what you need to know.
What to Look For in Your All-in-One Machine
Key Features to Consider
- Print Speed: How fast does it print pages per minute (ppm)? Faster is better for big jobs.
- Print Quality: Look for high resolution (dots per inch or dpi) for sharp text and clear pictures.
- Scanner Resolution: A good scanner resolution means your scanned documents will look sharp.
- Connectivity: How can you connect it? USB is standard. Wi-Fi lets you print from anywhere. Ethernet connects it to a network.
- Automatic Document Feeder (ADF): This lets you scan or copy many pages at once without you feeding them in one by one.
- Duplex Printing: This feature prints on both sides of the paper automatically. It saves paper.
- Ink or Toner: Decide if you want inkjet (cheaper upfront, ink can cost more over time) or laser (more expensive upfront, toner lasts longer and is often cheaper per page).
- Fax Speed: How quickly does it send and receive faxes?
Important Materials and Build
Most printers are made of sturdy plastic. Look for a machine that feels solid. A well-built printer will last longer. Some have touchscreens, which are usually made of glass and are easy to use.
Factors That Improve or Reduce Quality
- Print Resolution (DPI): Higher DPI means sharper prints. For documents, 600 dpi is good. For photos, 1200 dpi or higher is better.
- Ink/Toner Quality: Using genuine ink or toner from the manufacturer usually gives the best results. Cheaper, off-brand options can sometimes lead to faded colors or clogged print heads.
- Scanner Type: Flatbed scanners are great for single pages or delicate items. ADF scanners are faster for multiple pages.
- Paper Type: Using the right paper for your printer makes a big difference. Photo paper is for photos. Regular paper is for documents.
User Experience and Use Cases
An easy-to-use printer makes life simpler. Look for clear buttons and a simple menu system. A good user manual helps too.
- Home Users: You might need good photo printing and simple document printing. Wi-Fi is handy for printing from your phone or tablet.
- Small Offices: Fast printing and copying are important. An ADF saves time. Network connectivity is a must.
- Students: Affordable printing and scanning for assignments are key.
Frequently Asked Questions (FAQ)
Q: What’s the difference between inkjet and laser printers?
A: Inkjet printers spray tiny drops of ink onto paper. Laser printers use a laser to draw an image on a drum, which then transfers toner (a powder) to the paper. Inkjets are usually cheaper to buy but ink can be more expensive. Lasers are more expensive to buy but toner lasts longer and is often cheaper per page.
Q: Do I really need a fax machine anymore?
A: Many people still use fax for official documents, like in healthcare or legal fields. Some all-in-one printers let you fax from your computer, which is very convenient.
Q: How do I know if I need an ADF?
A: If you scan or copy a lot of multi-page documents, an ADF is a huge time-saver. It means you don’t have to put each page on the scanner yourself.
Q: What does “ppm” mean?
A: “Ppm” stands for “pages per minute.” It tells you how fast the printer can print.
Q: How important is Wi-Fi connectivity?
A: Wi-Fi is very useful. It lets you print from any device connected to your home network, like your laptop, phone, or tablet, without plugging in cables.
Q: Can I print photos with an all-in-one printer?
A: Yes, many all-in-one printers can print great photos. Look for models that advertise photo printing and have good print resolution (dpi).
Q: How much does ink or toner cost?
A: Ink and toner costs vary a lot. Check the price of replacement cartridges before you buy the printer. Some printers have “high-yield” cartridges that print more pages.
Q: What is duplex printing?
A: Duplex printing means the printer can print on both sides of a piece of paper automatically. This saves you paper and is good for the environment.
Q: How do I connect my printer to my computer?
A: Most printers connect with a USB cable. Many also offer Wi-Fi or Ethernet connections for easier setup and use.
Q: What should I do if my printer isn’t printing clearly?
A: First, check your ink or toner levels. Then, run a print head cleaning cycle through the printer’s software. Make sure you are using the correct paper type.